Teacher Salary in a Madrasa: Advances, Deductions, Loans and Increments
Salary is usually the largest expense a madrasa has, and it is rarely a single clean number. Sabaq records the gross salary, any deduction with a written reason, the net payable after it, what was actually paid and what is still owed, and the fund the money came from. Advances and loans stay in their own list so they are never mistaken for expenditure. From 500 BDT per month.
| What it is | How Sabaq records salary for teachers and non teaching staff: gross, deduction with reason, net payable, paid and due, plus advances, loans and increments. |
|---|---|
| Who it is for | The person who pays salaries in a madrasa, and the committee that approves increases. |
| Languages | The interface runs in Bangla, English and Arabic. Support is given in Bangla. |
| Where it runs | Runs in a web browser on any device. The companion app is Android only, through the Play Store. |
| Price | 500 BDT per month, 5,000 BDT per year or 20,000 BDT one time, per madrasa. Installation is 2,000 BDT under 200 students and 5,000 BDT above that. |
| In use by | 658 institutions in 62 districts of Bangladesh. |
Prices and figures on this page were checked on 10 September 2026.
Why is one number never enough?
Most madrasas write a single figure in the expense book: what was handed over. That figure cannot answer the questions that come later. How much was deducted and why. How much is still owed from two months ago. Whether the money handed over last week was salary or an advance against next month.
Three separate numbers solve almost all of it: what was due, what was deducted, and what was actually paid. Sabaq keeps all three, and derives the fourth, which is what is still owed.
What exactly does Sabaq record for a salary?
A salary entry is made per month, per person, and carries the following.
| Field | What it means | Why it matters |
|---|---|---|
| Gross salary | What the person is due for the month | This is the institution’s real cost, and it belongs in the accounts |
| Deduction | Amount withheld this month | Without it, the paid figure looks like the salary and history is lost |
| Reason for deduction | Why it was withheld, in words | Three months later nobody remembers; this is the line that prevents an argument |
| Net payable | Gross minus deduction, calculated | Removes hand arithmetic and the errors that come with it |
| Paid | What was actually handed over | Part payments are normal in a tight month |
| Due | What is still owed | Added across staff, this is the institution’s current liability |
| Fund | Which fund the money came from | Keeps the payment consistent with the fund rules |
| Receipt number | The reference for the payment | What an auditor follows |
Why should an advance not be booked as an expense?
Because it will be paid twice. Money handed to a teacher before payday is not yet a cost to the institution; it will be settled against the salary at the end of the month. If it is written into the expense column on the day it is given, and then the full salary is written in again on payday, the month’s expenditure is overstated.
The correct sequence has two steps. On the day the advance is given, it goes into a list against that person’s name. On payday, the full salary is recorded as the expense, and the advance is taken off as a deduction. The expense is counted once, and the advance list empties itself.
How do you show salary arrears?
Honestly, and month by month. When money is short, many madrasas pay part of a salary and leave the rest. If that is not written down against the month it belongs to, the teacher does not know what they are owed and the institution does not know what it owes.
Record paid and due separately for each month. At month end, add the due column across all staff: that total is the madrasa’s current salary liability, and it belongs in the annual report the committee sees. What else goes into that report is on the accounting page.
How are salary increases recorded?
Increases are usually agreed in a meeting and then forgotten by the following year. Sabaq keeps an increment list, and it records five things: the date the increase takes effect, the old salary, the amount of the increase, the new salary, and who approved it along with the reason.
That last pair is the useful part. When the question of raises comes up again, the committee can see what was granted last time and on what grounds, instead of starting from memory.
Does this cover non teaching staff?
Yes, in its own section. The cook, the guard, the clerk and the cleaner are recorded as staff rather than teachers, each with a staff ID, joining date, designation, phone, monthly salary, photograph and signature. Their salary is entered the same way, with deduction, reason, net payable, paid, due, fund and receipt number, and they have their own increment list.
Where does salary sit in the accounts?
In the expenditure side, and in most madrasas it is the single largest head there. Two decisions are worth making once, at the start of the year, and then keeping.
First, whether teachers and non teaching staff sit in separate heads. Separating them makes the committee report easier to read and lets you compare years. Second, which fund salaries are paid from. It is usually the general fund, but where an institution’s rule differs, that rule should be written down rather than decided each month. Fund rules are covered on the lillah and general fund page.
Can the month’s salary be printed?
Yes. The salary statement prints for a chosen month with boxes for the signatures a madrasa normally requires, which is what makes it usable in front of a committee rather than only on a screen.
What changes as the staff list grows?
Ten teachers can be handled on paper. At twenty five, writing gross, deduction, net, paid and due for each person every month takes most of a day, and settling advances by hand is where the mistakes appear. The value of the software here is not cleverness, it is that the same five numbers are captured the same way every month and can be added up instantly at year end.
What does it cost?
Nothing separate. Payroll is included like every other module: 500 BDT per month, 5,000 BDT per year or 20,000 BDT one time per madrasa, plus installation at 2,000 BDT below 200 students and 5,000 BDT above that. See the pricing page.
Want to see it with your own staff list?
Tell us how many teachers and staff you have and how salaries are usually paid, and we will show it in a demo.