Qawmi Madrasa Software: Sabaq for Jamaat, Kitab, Hifz and Chanda Accounts
Sabaq is Qawmi madrasa software written in Bangla for the way Qawmi institutions are organised: jamaat (class level) based kitab classes up to Daura-e-Hadith, a separate hifz (Quran memorisation) department, chanda (regular community contribution) and donation accounting with printed receipts, and internal exams with marksheets and merit lists. Hundreds of Qawmi madrasas across Bangladesh use it on the same BDT 500 per month, BDT 5,000 per year or BDT 20,000 one time plans as everyone else.
Why does a Qawmi madrasa need different software?
A general school ERP assumes classes one to ten, a tuition fee and a board exam. A Qawmi madrasa has jamaat levels with Arabic names, students who move between the hifz department and kitab classes, boarding and food costs, and an income that comes mostly from chanda and donations rather than tuition. The accounts must satisfy a management committee and, often, donors who ask where their money went. Sabaq was built around those realities, and because it is Bangla first, the muhtamim (principal), nazim (administrator) and accountant can use it without translating anything in their heads. Our English home page gives the general overview; this page covers what matters to Qawmi institutions in particular.
How are jamaat and kitab classes handled?
You create your own class list. Most Qawmi madrasas set up something like the table below, but the names, order and number of classes are yours to decide, and shifts and branches can be added for larger institutions.
| Department or jamaat | What Sabaq records |
|---|---|
| Noorani and nazera (beginners, Quran reading) | Admission, attendance, fees, simple progress notes |
| Hifz department | Daily sabaq, sabqi and amukhta, para progress, exams, parent app updates |
| Ibtidaiyah and Mutawassitah (primary and middle kitab levels) | Class and section, subjects per jamaat, attendance, exams, marksheets |
| Sanabia Ulya and Fazilat (higher kitab levels) | Same as above, with subject wise marks and merit lists |
| Takmil / Daura-e-Hadith (final year) | Enrolment, attendance, internal exams and certificates |
Students keep one profile as they move from nazera to hifz to kitab classes, so their history stays in one place.
How do chanda, donation and boarding accounts work?
Money is the part Qawmi madrasas ask about first. Sabaq separates student fees (tuition, boarding, admission, exam) from chanda and donations, so that a receipt can be printed for every taka that comes in and the committee can see three clear totals: what students paid, what the community gave regularly, and what came as one time donations. On the expense side, salary, food, utilities and construction are recorded by category. The monthly income and expense statement prints in Bangla, ready for the committee meeting. Dues lists per student help the office follow up on unpaid fees before they become a problem. The Bangla fees page and accounts page show the screens.
What about the hifz department?
Hifz teachers record each student’s sabaq (new lesson), sabqi (recent revision) and amukhta (old revision) every day, with the para reached, in the app or on the web. Parents see the progress on their phone, and the madrasa can print hifz progress reports. Our hifz madrasa software page covers this in more depth.
How are exams and results set up?
You define your own exam terms (for example half yearly and annual), subjects and full marks per jamaat, and your own grading. That means the internal exams can follow the same subject structure your students will later face in the Befaq (the Qawmi education board) examinations, and marksheets and merit lists print without retyping. Results can also be published to parents through the app. Details in Bangla on the exams page.
Attendance, SMS and the parent app
- Attendance taken by teachers in the app, or automatically from ZKTeco fingerprint and face devices, with absence SMS to guardians.
- SMS for due reminders, results and notices.
- A free Android app where guardians see attendance, dues, results, hifz progress and notices, which matters for boarding students whose families live far away. See the app page.
- ID cards, admit cards and certificates printed from ready designs.
What does it cost a Qawmi madrasa?
The same as any madrasa: BDT 500 per month, BDT 5,000 per year or BDT 20,000 one time, plus a one time installation fee of BDT 2,000 under 200 students or BDT 5,000 above. Subdomain, hosting, the app, updates and support are included. Full details are on the pricing page.
Talk to us about your madrasa
Tell us your jamaat structure and student count and we will show you how it looks in Sabaq.